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Expenses / Subsistence Changes Query ?

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Any experts on work expenses here? This a first world problem, I appreciate that. Every Monday I set off at 05:45, travel to London from Leeds, stop overnight and return the next day at 19:00. … Read More
feeder16 Avatar
7m, 3w agoPosted 7 months, 3 weeks ago
Any experts on work expenses here? This a first world problem, I appreciate that.

Every Monday I set off at 05:45, travel to London from Leeds, stop overnight and return the next day at 19:00.

The company I work for has just changed their work expenses policy, with what they say is in line with government allowances.

Previously I was permitted to £10 Breakfast, £7.50 for Lunch and £25 for Dinner. They have now changed this to £5, £5 and £15 and said I should be eating food which is nutritious, whilst outside London this is probably achievable; I'm not sure where in London I could eat nutritiously for the allowance.

I've had a look into it and seen this "Overnight subsistence rate – There is no rate set for overnight subsistence. Employers can agree a rate with HMRC for overnight subsistence using the bespoke rate process."

I was wondering if anyone knew more about this?
feeder16 Avatar
7m, 3w agoPosted 7 months, 3 weeks ago
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banned#1
wow , wish I was getting paid for this and I definitely know I would still have money left in my pocket. the new amendment is enough really, plenty of shops do breakfast for that much, a subway £3 and a drink £1.30 but all depends on what you eat. would you really need a heavy breakfast every day?
what is your job by the way?
#2
Sounds about right, those rates are the same as I'm allowed to claim by my employer.

HMRC guidance is below:
https://www.gov.uk/hmrc-internal-manuals/employment-income-manual/eim05231
#3
sofiasar
wow , wish I was getting paid for this and I definitely know I would still have money left in my pocket. the new amendment is enough really, plenty of shops do breakfast for that much, a subway £3 and a drink £1.30 but all depends on what you eat. would you really need a heavy breakfast every day?
what is your job by the way?

You don't get the money if you don't spend it, that's the maximum you can have (have to keep receipts).

I'm a construction advisor and work out of a client's office on Monday and Tuesday. I like subway / McDonalds but to have it every week. Breakfast and Lunch don't bother me so much. It's the £15 dinner allowance which I think is slightly harsh if you think about cost of a drink as well.

If you put the above into perspective, if I stopped at a Premier Inn, I couldn't have breakfast there and if I had the 'Meal Deal' offer, I then couldn't have any lunch.

Like I mention, this is first world problem, just want some guidance on the ins and outs of it.
#4
spoo
Sounds about right, those rates are the same as I'm allowed to claim by my employer.
HMRC guidance is below:https://www.gov.uk/hmrc-internal-manuals/employment-income-manual/eim05231

Has that statement in this article too: "Overnight subsistence rate - A benchmark rate has not been set for overnight subsistence. It will still be necessary to agree a rate, if applicable, with the employer."
#5
Don't see the problem, the company has revised their policy to be less generous, but its not unreasonable.

There's any number of cafe's in London that will do a breakfast sandwich, porridge, pastry, etc. all less than a fiver.
There's meal deals at most supermarkets for between £3-£4, even in London. That leaves you a quid to buy yourself a healthy snack on top of this.
Then for dinner, this is probably the tightest budget but again there are chains in London where you can get a main for a tenner, drink 3 quid then a tip and you're fine.
#6
feeder16
sofiasar
wow , wish I was getting paid for this and I definitely know I would still have money left in my pocket. the new amendment is enough really, plenty of shops do breakfast for that much, a subway £3 and a drink £1.30 but all depends on what you eat. would you really need a heavy breakfast every day?
what is your job by the way?
You don't get the money if you don't spend it, that's the maximum you can have (have to keep receipts).
I'm a construction advisor and work out of a client's office on Monday and Tuesday. I like subway / McDonalds but to have it every week. Breakfast and Lunch don't bother me so much. It's the £15 dinner allowance which I think is slightly harsh if you think about cost of a drink as well.
If you put the above into perspective, if I stopped at a Premier Inn, I couldn't have breakfast there and if I had the 'Meal Deal' offer, I then couldn't have any lunch.
Like I mention, this is first world problem, just want some guidance on the ins and outs of it.

You mean they book the hotels room only as opposed to BnB? Pretty poor of them if that's the case.
#7
spoo
feeder16
sofiasar
wow , wish I was getting paid for this and I definitely know I would still have money left in my pocket. the new amendment is enough really, plenty of shops do breakfast for that much, a subway £3 and a drink £1.30 but all depends on what you eat. would you really need a heavy breakfast every day?
what is your job by the way?
You don't get the money if you don't spend it, that's the maximum you can have (have to keep receipts).
I'm a construction advisor and work out of a client's office on Monday and Tuesday. I like subway / McDonalds but to have it every week. Breakfast and Lunch don't bother me so much. It's the £15 dinner allowance which I think is slightly harsh if you think about cost of a drink as well.
If you put the above into perspective, if I stopped at a Premier Inn, I couldn't have breakfast there and if I had the 'Meal Deal' offer, I then couldn't have any lunch.
Like I mention, this is first world problem, just want some guidance on the ins and outs of it.
You mean they book the hotels room only as opposed to BnB? Pretty poor of them if that's the case.

At the moment I book my own hotels on a Premier Inn Card, I'm just curious on the clarity of it all (e.g. if i'll get told off for booking a premier inn with meal deal or breakfast because 'its over the subsistences limit')
#8
Depends on which perspective that you look at being at home base and "disturbance per diem".£5,£5. £15 is bad for away and depending on where you are and what job that you do is mean but nevertheless you can live nutritiously.
.
But critically it is a cost cutting tool , a possible though not always, to treat human aspiration and respect for the individual in human worthiness. If your paid is £50,000 per year turning over £200,000 per year revenue for employer than it questions the common sense and decency to chop £12.50 off a week savings just to get you cheesed off thinking about it daily while you eat £5 food compared to £7.50. It is like you bring home the dough home, and served cheaper meal whilst still nutrious.
#9
Can you claim on the overspend through your expenses with HMRC?.
#10
£25.

Breakfast at Leeds McDonald's. Bacon roll and bring your own coffee in a flask.

Bring a banana and a refillable soft drink or water from home.

Lunch at Subway, get a meal deal.

Get a pizza deal delivered.

Stuff eating healthy for one day, enjoy your Monday and eat well the rest of the week.

It's drinks that are expensive so if you bring your own or ask for tap water when eating out.
#11
Mark2111
£25.

Breakfast at Leeds McDonald's. Bacon roll and bring your own coffee in a flask.

Bring a banana and a refillable soft drink or water from home.

Lunch at Subway, get a meal deal.

Get a pizza deal delivered.

Stuff eating healthy for one day, enjoy your Monday and eat well the rest of the week.

It's drinks that are expensive so if you bring your own or ask for tap water when eating out.


The daft thing is the policy specifically says we should eat healthy. Another chap was pulled up for buying chocolate with his lunch

Edited By: feeder16 on Oct 05, 2016 23:50: Error

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