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Help needed with outlook filters

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I think its filters that I need to play around with. I want to forward a COPY of all received email in outlook (MS exchange) to my gmail address. I know this is possible because Ive done it before …
Cyrus Avatar
7y, 11m agoPosted 7 years, 11 months ago
I think its filters that I need to play around with.

I want to forward a COPY of all received email in outlook (MS exchange) to my gmail address. I know this is possible because Ive done it before in an older version of outlook ! But for the life of me, cannot remember how I did it.

So, I want outlook to accept emails as usual but want copies on my gmail account. This is so that I can respond to emails when I am away from the computer using my nokia phone (company are too stingy to provide me a blackberry!)

Thanks all
Cyrus Avatar
7y, 11m agoPosted 7 years, 11 months ago
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#1
I usually use the out of offce tool which has the filters
#2
Could you elaborate please ?
1 Like #3
If your company is using Exchange Server, you'll need to be aware that unless your gmail account is in the GAL (Global Address List), any rule you setup will be client-side only - meaning you need to be logged into Outlook or the rule won't work.

To make it server-side, you'll need your gmail address added to the GAL, which may be even more hassle depending on where you work.
#4
I managed to sort it out using this method

http://kb.iu.edu/data/aetz.html

Thanks.

Now I just need to forward emails that have been received in the inbox folder on outlook, not all emails!
#5
Xb0xGuru;4862651
If your company is using Exchange Server, you'll need to be aware that unless your gmail account is in the GAL (Global Address List), any rule you setup will be client-side only - meaning you need to be logged into Outlook or the rule won't work.

To make it server-side, you'll need your gmail address added to the GAL, which may be even more hassle depending on where you work.


I see what you mean. It wouldve been ok , as I could leave my machine on, but I connect to outlook using a token and it sometimes times out so if that happens when i am out ... im mullered.

Any other methods ?
#6
do you have access to the server itself?
#7
looks like Xb0xGuru was spot on - wont happen if a serve-side rule is applied.
Anyone know how to set a client-side rule for this ? better than nothing at all I suppose!
#8
kmac;4862974
do you have access to the server itself?


If you mean the mail server - no. Its the mail server of the company I work for.
1 Like #9
Cyrus
If you mean the mail server - no. Its the mail server of the company I work for.


I have done this quite a few times. If your company knows you need this then they should have no problem sorting it for you.

I normally do it by creating a mail enabled contact in AD Users & computers and hide it from exchange address lists - no one will see it client side - in this contact put your google email address.

Next choose Your user account in AD under exhcange general tab of your user account there will be a delivery options, In there there is a box that says forward all email to... - Pick your mail enabled contact you have just created. Then make sure you tick the box below saying forward to both email addresses, This means you will get a copy as well in your inbox and on your phone.

Hopefully this is what your looking for, Any questions give me a shout,
#10
kmac;4863080
I have done this quite a few times. If your company knows you need this then they should have no problem sorting it for you.

I normally do it by creating a mail enabled contact in AD Users & computers and hide it from exchange address lists - no one will see it client side - in this contact put your google email address.

Next choose Your user account in AD under exhcange general tab of your user account there will be a delivery options, In there there is a box that says forward all email to... - Pick your mail enabled contact you have just created. Then make sure you tick the box below saying forward to both email addresses, This means you will get a copy as well in your inbox and on your phone.

Hopefully this is what your looking for, Any questions give me a shout,


top man!! Will give this a try and get back with the results.
Goes without saying, Rep+ for everyone
#11
question : by AD, do you mean Active directory ? If so, Im pretty sure I cant access this as an employee.
#12
Cyrus
top man!! Will give this a try and get back with the results.
Goes without saying, Rep+ for everyone


Cyrus
question : by AD, do you mean Active directory ? If so, Im pretty sure I cant access this as an employee.


yes, you will probably need to ask a network admin to do it, Unless you know the admin password for the server and Remote desktop onto the server and do it yourself
#13
Cyrus
question : by AD, do you mean Active directory ? If so, Im pretty sure I cant access this as an employee.


"bog standard" employees will NOT have access to the active directory !!
#14
Babbabooey;4863285
"bog standard" employees will NOT have access to the active directory !!


Yup, Im a bog standard employee.
#15
Server side rules have nothing to do with where the changes are made. For instance, you can setup a server-side rule via Outlook or AD.

Client-side rules are used when the Outlook application needs to interact with a component outside of the Active Directory configuration (i.e archiving email to a local disk or network share which requires further (outside) authentication). You want to avoid client-side rules as you'll need Outlook running for them to take effect.

Contact your IT department and get them to add your gmail account to the Global Address List / Global Catalog. As long as your Exchange Server can see the address in the GAL/GC it'll appear as a server side rule.

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