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What would you need to host a gaming competition at a community hall?

chrisharry12345 Avatar
6y, 5m agoPosted 6 years, 5 months ago
Thinking of having a local tournament with prizes etc

I know i will need a fair few tvs and xbox's but what legal requirements do i need?

I was thinking over 18's £5 entry with prizes (vouchers maybe, but not cash) what sort of licence would that need?

Would i need to have a security guard in as its an event?

anything else along those lines??
chrisharry12345 Avatar
6y, 5m agoPosted 6 years, 5 months ago
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banned#1
id have security, yes lots of stuff to nick!

its not a music or entertainment license, so nothing needed (unless you start playing music)
#2
bump....
banned#3
call your local council and ask them
#4
I would imagine insurance would be pretty high on the priority list.
[mod]#5
I deal in licensing but not this type of licensing. I deal predominantly in pub licensing and music festivals etc.

If I was you I would read through Section 6 of the Licensing Act 2003 as this makes reference to "Gaming" and in particular the requirements under the Act for the need of a licence. It is to do with element of skill and chance and the computer generating an outcome (think the touch screens in pubs for example). Which could well come under what you are looking to do seeing as you are charging an entrance fee etc.

The best people to call if you are unsure after reading the Act would be the Licensing Officer at your Local Authority. I can get you a telephone number for them if you were to PM me your area.

Good luck.
#6
£5 entry, lol....

You're kidding right?
#7
A Hall.
#8
lol sounds cheap
#9
A whole lot of trustworthy people to look out for the tv's and xboxes, not to mention the money from the entry fee's.

Just how many people are you expecting, cos you will need alot of xboxes unless you plan to only have about 5 people there. No one will want to wait around too long for their go.
#10
also how do you expect to get xboxes and tv together...can you rent them? otherwise it would be mighty expensive
#11
Is it a money making / fund raising exercise or just a bit of fun with no profit?
#12
Don't listen to the hates (numpty), sounds like an excellent idea.
#13
Lost Symphonies
Don't listen to the hates (numpty), sounds like an excellent idea.


ha!

how I'm picturing it is a small town hall with lots of 14inch crts around the place

I dont know what kind of money you would need in order to get lots of 40inch sets and xboxes available...and still make a profit with £5 entry
banned#14
Over 18s only would restrict your market considerably. Fair enough a lot of adults play games these days but are they going to enter a gaming competition? I think spotty teenagers are your core market.

I think it's a reasonable idea if you can get the costs down. You'd need a lot of stuff. Personally I'd have a couple of rows of 22"ish sized monitors with consoles attached then have a projector at the front for the quarters/semis/finals.

I'd have music pumping out for ambience too. Headphones/headsets for the gamers?

Sponsorship from local gaming stores would be good. Local media involvement would do your cause no harm.
#15
This thread is lacking a bit of OP input.
banned#16
Look at other ways you can increase revenue and attract attention. If you're doing it in summer then have a bbq, get a bouncy castle for the young children etc. Make it into a gaming carnival :thumbsup:
#17
DHCP server, switching kit, plenty of ethernet cables, probably safety checked power supply including extension leads and 4 way gangs etc

Also it would be easier if you run it as a LAN Party and request people bring their own XBox's, TV and the games you intend running at the event.

You will need moderators for scores, cheaters, glitchers and anything else this may cover.

Some form of refreshment supplies.

Tables and chairs, public speaker system, big screen showing the main games, then a rig to support this.

sponsorship?? local companies etc
#18
Alfonse
DHCP server, switching kit, plenty of ethernet cables, probably safety checked power supply including extension leads and 4 way gangs etc

Also it would be easier if you run it as a LAN Party and request people bring their own XBox's, TV and the games you intend running at the event.

You will need moderators for scores, cheaters, glitchers and anything else this may cover.

Some form of refreshment supplies.

Tables and chairs, public speaker system, big screen showing the main games, then a rig to support this.

sponsorship?? local companies etc


I think bringing their own xbox would make cheating a lot easier - don't let them bring their own controllers as they could hide rapid fire buttons etc.
suspended#19
RROD Fest 2010
banned#20
Alfonse
DHCP server, switching kit, plenty of ethernet cables, probably safety checked power supply including extension leads and 4 way gangs etc

Also it would be easier if you run it as a LAN Party and request people bring their own XBox's, TV and the games you intend running at the event.

You will need moderators for scores, cheaters, glitchers and anything else this may cover.

Some form of refreshment supplies.

Tables and chairs, public speaker system, big screen showing the main games, then a rig to support this.

sponsorship?? local companies et
c


It's almost like you read my post and copied
#21
This is not the sort of thing you can just suddenly decide to do.
You need far too much equipment to just run it on a whim i'm afraid. Leave it to the professional's.
#22
Babbabooey
This is not the sort of thing you can just suddenly decide to do.
You need far too much equipment to just run it on a whim i'm afraid. Leave it to the professional's.


They said the same about schools.
#23
£5 a head would only just cover the price to hire a hall.
cant see you getting 100's of people to a unknown event
#24
Lost Symphonies
I think bringing their own xbox would make cheating a lot easier - don't let them bring their own controllers as they could hide rapid fire buttons etc.


not really they will be using their GTs and I've run LAN Parties before at schools, halls, etc

master_chief
It's almost like you read my post and copied


the only similarity is sponsorship :?

http://www.lanpartyguide.com/

http://news.filefront.com/how-to-host-a-ps3-or-xbox-360-lan-party/

google iseries 40
banned#25
Alfonse
not really they will be using their GTs and I've run LAN Parties before at schools, halls, etc



the only similarity is sponsorship :?

http://www.lanpartyguide.com/

http://www.ehow.com/how_2042648_throw-xbox360-lan-party.html

google iseries 40


... and big screen...
#26
master_chief
... and big screen...


so 2 factors that were the same out of several issues I raised.


SNAP!
#27
Alfonse
not really they will be using their GTs and I've run LAN Parties before at schools, halls, etc


Couldn't they just bring a memory card or a usb stick with their GTs on?
banned#28
Alfonse
so 2 factors that were the same out of several issues I raised.


SNAP!


Caught in the act. Naughty :p
#29
Lost Symphonies
Couldn't they just bring a memory card or a usb stick with their GTs on?


then its installed on an unknown Xbox and will slow down running times having to install GT Profile and delete them afterwards, its very much voted lame.
#30
no lives or girlfriends
#31
boothy
no lives or girlfriends


no winning team 4-1 loser
#32
To see if there is a market for it, why not approach your local Ten Pin Bowling arcade that also has arcade video game machines & ask how much it would cost to hire the venue (& staff, etc.) for an afternoon or evening in order to hold a gaming event?

You may be able to just hire the arcade machines area (although if they have fruit machines & a dedicated "over 18 years old" section of this area then you may need to organise a barrier to stop those under that age using the machines). You could always ask the venue’s management to power-down the fruit machines, though.

If you hired the smaller area, or the entire venue, you would then not have to worry about insurance, security, cleaning up afterwards, toilet facilities, and so on. It is not impossible, but certainly a lot more difficult to steal (or break) a full-size arcade machine; but if it does get trashed (or stolen) then it is not your problem to resolve (unless it hampers your gaming events on the day).

Food & drinks facilities may also be on-site so you would not lose your audience if they feel the need for refreshments & never return to the venue (as may be the case with a community hall or similar).

£5 entry would probably be pitching the cost at a reasonable level, but you would probably need many hundreds of participants in order to meet the costs of hiring the venue; and this would not leave any funds for prize money. Perhaps just hiring the arcade machines section is the way to go so that the primary business of the Bowling Arcade can still operate concurrently. This will keep the costs down, but may impact the number of participants that can attend.

You could ask your local GAME Group or HMV store(s) (or independent video game retailers) to sponsor the event (after consultation with the Bowling Arcade management) by displaying banners advertising their stores & ask them to contribute prizes for the event winners; GAME(station) or HMV vouchers, for instance.

If you get a good response from the local community then you can canvas opinion on a dedicated home console tournament on the day, asking for suggestions on venue, suggestions on entry costs, type of game(s) favoured, and so on.

You need not ask the Bowling Arcade in advance of course, depending on the number of players you anticipate attending, & just treat the 'event' as a typical public attendance in a public place, but if you expect 10 people to turn up & you get 100 then the management of the venue are likely to ask you to leave.

Do not take money on the premises, but ask for entry free to the competition (note: not the venue) in advance so that you do not put yourself at risk for theft (or gaming laws!). Getting thrown out of the venue will also mean that the players are likely to want refunding. Asking the venue management's permission, or hiring the venue, is the better way to go, I think.

Good luck! :)

BFN,

fp.
#33
How does going to a bowling alley help run an xbox tournament?? :thinking:
#34
Man I miss going to the I series events and TFF Lans.

One thing that I would urge you to get right first time is power. Nothing quite like a nice intense gaming moment that can decide an entire tournament and then half the LAN party goes offline because something tripped a socket :)

As a side note I have paid £25 to attend a 50 man lan party before for a weekend so I think anything around a tenner a person would still pull people in.
#35
Babbabooey
How does going to a bowling alley help run an xbox tournament?? :thinking:


Did you read all of what I typed above?

Getting people into a Bowling Arcade is going to allow you to find if there is a market for a video games console tournament in the community without going to the trouble of organising all the additional tasks to run the event.

BFN,

fp.
#36
fanpages
Did you read all of what I typed above?

Getting people into a Bowling Arcade is going to allow you to find if there is a market for a video games console tournament in the community without going to the trouble of organising all the additional tasks to run the event.

BFN,

fp.


Yes I did, and the only mention of anything to do with the OPs query was a sentence along the lines of "once people are at the bowling alley you can ask them if they like xboxes"....

But why would they go to the bowling alley in the first place? Just so you can ask them if they like to play xbox? The two aren't necessarily mutual.
#37
Babbabooey
Yes I did, and the only mention of anything to do with the OPs query was a sentence along the lines of "once people are at the bowling alley you can ask them if they like xboxes"....

But why would they go to the bowling alley in the first place? Just so you can ask them if they like to play xbox? The two aren't necessarily mutual.


I never said they were, nor did I mention Xbox consoles.

Your captive audience at the gaming event from the local community can be asked if they would like further (non-arcade game dedicated) events organised.

If you find that you get a low turn-out for a gaming event, or that nobody is interested in a home video games console-based event, then you will not have gone to all the trouble (& cost) of hiring televisions & consoles.

Sorry if that wasn't clear.

BFN,

fp.
banned#38
Social networking should be all you need to raise awareness and garner whether there is interest to begin with.
#39
master_chief
Social networking should be all you need to raise awareness and garner whether there is interest to begin with.


If everybody in your community has a social networking presence or knows somebody who has, then that is an option, yes.

An interest in gaming isn't restricted to just teenagers &/or those who live on MyFaceSpaceBeboTwitterBook.com



BFN,

fp.
#40
Wow.. alot of replys! Iv only just got in from work this morning so will have a good look through..

I couldnt sleep last night and was thinking about it to the point where I thought it get up, turn the pc back on and make a post!

Ill try and reply soon

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