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    Help needed with outlook filters

    I think its filters that I need to play around with.

    I want to forward a COPY of all received email in outlook (MS exchange) to my gmail address. I know this is possible because Ive done it before in an older version of outlook ! But for the life of me, cannot remember how I did it.

    So, I want outlook to accept emails as usual but want copies on my gmail account. This is so that I can respond to emails when I am away from the computer using my nokia phone (company are too stingy to provide me a blackberry!)

    Thanks all

    15 Comments

    I usually use the out of offce tool which has the filters

    Original Poster

    Could you elaborate please ?

    If your company is using Exchange Server, you'll need to be aware that unless your gmail account is in the GAL (Global Address List), any rule you setup will be client-side only - meaning you need to be logged into Outlook or the rule won't work.

    To make it server-side, you'll need your gmail address added to the GAL, which may be even more hassle depending on where you work.

    Original Poster

    I managed to sort it out using this method

    kb.iu.edu/dat…tml

    Thanks.

    Now I just need to forward emails that have been received in the inbox folder on outlook, not all emails!

    Original Poster

    Xb0xGuru;4862651

    If your company is using Exchange Server, you'll need to be aware that … If your company is using Exchange Server, you'll need to be aware that unless your gmail account is in the GAL (Global Address List), any rule you setup will be client-side only - meaning you need to be logged into Outlook or the rule won't work.To make it server-side, you'll need your gmail address added to the GAL, which may be even more hassle depending on where you work.



    I see what you mean. It wouldve been ok , as I could leave my machine on, but I connect to outlook using a token and it sometimes times out so if that happens when i am out ... im mullered.

    Any other methods ?

    do you have access to the server itself?

    Original Poster

    looks like Xb0xGuru was spot on - wont happen if a serve-side rule is applied.
    Anyone know how to set a client-side rule for this ? better than nothing at all I suppose!

    Original Poster

    kmac;4862974

    do you have access to the server itself?



    If you mean the mail server - no. Its the mail server of the company I work for.

    Cyrus;4862996

    If you mean the mail server - no. Its the mail server of the company I … If you mean the mail server - no. Its the mail server of the company I work for.



    I have done this quite a few times. If your company knows you need this then they should have no problem sorting it for you.

    I normally do it by creating a mail enabled contact in AD Users & computers and hide it from exchange address lists - no one will see it client side - in this contact put your google email address.

    Next choose Your user account in AD under exhcange general tab of your user account there will be a delivery options, In there there is a box that says forward all email to... - Pick your mail enabled contact you have just created. Then make sure you tick the box below saying forward to both email addresses, This means you will get a copy as well in your inbox and on your phone.

    Hopefully this is what your looking for, Any questions give me a shout,

    Original Poster

    kmac;4863080

    I have done this quite a few times. If your company knows you need this … I have done this quite a few times. If your company knows you need this then they should have no problem sorting it for you.I normally do it by creating a mail enabled contact in AD Users & computers and hide it from exchange address lists - no one will see it client side - in this contact put your google email address.Next choose Your user account in AD under exhcange general tab of your user account there will be a delivery options, In there there is a box that says forward all email to... - Pick your mail enabled contact you have just created. Then make sure you tick the box below saying forward to both email addresses, This means you will get a copy as well in your inbox and on your phone.Hopefully this is what your looking for, Any questions give me a shout,



    top man!! Will give this a try and get back with the results.
    Goes without saying, Rep+ for everyone

    Original Poster

    question : by AD, do you mean Active directory ? If so, Im pretty sure I cant access this as an employee.

    Cyrus;4863144

    top man!! Will give this a try and get back with the results.Goes without … top man!! Will give this a try and get back with the results.Goes without saying, Rep+ for everyone



    Cyrus;4863208

    question : by AD, do you mean Active directory ? If so, Im pretty sure I … question : by AD, do you mean Active directory ? If so, Im pretty sure I cant access this as an employee.



    yes, you will probably need to ask a network admin to do it, Unless you know the admin password for the server and Remote desktop onto the server and do it yourself

    Cyrus;4863208

    question : by AD, do you mean Active directory ? If so, Im pretty sure I … question : by AD, do you mean Active directory ? If so, Im pretty sure I cant access this as an employee.



    "bog standard" employees will NOT have access to the active directory !!

    Original Poster

    Babbabooey;4863285

    "bog standard" employees will NOT have access to the active directory !!



    Yup, Im a bog standard employee.

    Server side rules have nothing to do with where the changes are made. For instance, you can setup a server-side rule via Outlook or AD.

    Client-side rules are used when the Outlook application needs to interact with a component outside of the Active Directory configuration (i.e archiving email to a local disk or network share which requires further (outside) authentication). You want to avoid client-side rules as you'll need Outlook running for them to take effect.

    Contact your IT department and get them to add your gmail account to the Global Address List / Global Catalog. As long as your Exchange Server can see the address in the GAL/GC it'll appear as a server side rule.
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