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    How much memory used for all word documents please?

    Hi
    My partner has finally decided he should start backing up all his work files on his laptop after a scare where he thought he had lost them all.
    All his work goes onto Microsoft Word documents and he uses word for very little else. Is there a simple way of finding out how much memory he has used up for word only on a computer?
    I am just trying to get a grasp of what USB stick or drive to get for this without spending too much and getting something that has way over capacity. We are trying to keep his work things separate rather than back them up on our external HDD which the kids also use.
    His laptop is currently running Windows Vista.
    Thanks in advance.

    15 Comments

    Are all the documents in one folder (or one parent & several sub-folders) on the machine?

    If so, view that (parent) folder in "Windows Explorer", use [CTRL]+[A] to select all the files (& sub-folders) then use [ALT]+[ENTER] to see the "Size on disk".

    BFN,

    fp.

    hi GG, try putting all the word documents in a single folder, than right click on that folder, click in properties and it will tell you exactly how much space has been consumed. I have around 1000 files lying in my computer and I can easily back them in a 2GB drive.

    Whenever I back things up, I make a folder up on the Desktop and put a copy of everything to be backed up into there, then all I have to do is move that single folder across. I would suggest doing this so that you would know how big a USB stick you would need.

    a free alternative would be to upload them to Google Documents, or Sky Drive or Dropbox and any number of similar products.

    Dropbox and services similar to it, will automatically upload the modified docs to its storage without manual intervention so long as the dropbox app is set to start with windows.

    dcx_badass

    Do they have pictures in? Word documents basically use nothing. a 4GB … Do they have pictures in? Word documents basically use nothing. a 4GB memory stick would hold roughly 200,000 word documents.You could run a search for *.doc, that should list all word documents, then copy them to a new folder and check the size, unless they're full of large photos its going to be an insignificant amount of space, they're tiny.



    Search for *.doc* and that will pick up both 2003 (.doc) and 2007/2010 (.docx) documents (depending on the version of Office you are running)

    Also, you can select all of the found documents (ctrl+a) and then right click and view properties - which will show you the size of all those files on the disk [after a little while]. Saves you from duplicating them all. (you can also copy them all from the search window and paste to your memory stick)

    Original Poster

    Thanks guys that's a great help. There are no pictures so that will help. I like the idea of the single folder.
    Although I am helping him sort it all out I hope once he knows what to do he can continue with it.
    I am not very computer literate but he is Neanderthal man. Even he should be able to work with one folder. Thanks for all your help.

    As more and more of our lives are being held in digial format then backups are vital.

    The important things with back ups are:

    1) Dont have just ONE backup.

    2) Dont have all your backups in only one place.

    So use a combination of places to store your backups:

    Store them on a memory stick (not a great place as a memory sticks can be easily lost)

    Store them on an external hard drive.

    Copy them to a CD or DVD.

    Upload them to free web sites (as mentioned earlier like Microsoft SkyDrive which is free)

    Copy them to another computer.

    As long as you use a few of the examples above the you will never lose a file again.


    Edited by: "guilbert53" 2nd Mar 2011

    guilbert53

    ...As long as you use a few of the examples above the you will never lose … ...As long as you use a few of the examples above the you will never lose a file again.



    ...but bear in mind the consequencies when you are no longer able to access the data yourself (& it may be stored in multiple locations)...

    [ hotukdeals.com/mis…098 ]

    BFN,

    fp.

    Banned

    DROPBOX will be fine and is free (2GB I think)

    www.dropbox.com

    then use KARENS REPLICATOR to automatically back them up to the dropbox folder (and therefore backed up online). Best free backup tool out there (better than acronis too!).

    karenware.com/pow…asp

    Original Poster

    I will take a look at dropbox thank you. I have always been worried that as many back ups as you do if the house burns down everything would go. Photos would break my heart.
    Guilbert that made me laugh as he has only backed up once onto a stick and yes we have lost it somewhere.
    Fanpages that's a very good point. Technology is great but you do have to think of all the consequences.
    Thanks guys you have all been terrific. I will use more than one storage and will definitely have a look at the drop box.
    Hope you all have a lovely evening.

    csiman

    then use KARENS REPLICATOR to automatically back them up to the dropbox … then use KARENS REPLICATOR to automatically back them up to the dropbox folder (and therefore backed up online). Best free backup tool out there (better than acronis too!).[url=http://www.karenware.com/powertools/ptreplicator.asp]http://www.karenware.com/powertools/ptreplicator.asp[/url]



    Would that back up a memory stick every time I plugged it into my laptop?

    Banned

    sancho1983

    Would that back up a memory stick every time I plugged it into my laptop?


    no but easy enough just to do it yourself really

    I like it cos it does an incremental replace option rather than mass copying (and overwriting) like most other backup suites (and full filters for inclusion / exclusion of files / filetypes). Full featured scheduling too - and FREE!

    csiman

    no but easy enough just to do it yourself reallyI like it cos it does an … no but easy enough just to do it yourself reallyI like it cos it does an incremental replace option rather than mass copying (and overwriting) like most other backup suites (and full filters for inclusion / exclusion of files / filetypes). Full featured scheduling too - and FREE!



    Yea, easy to do but I'm lazy, and forgetful

    Banned

    sancho1983

    Yea, easy to do but I'm lazy, and forgetful


    lol - how can you forget when you have just plugged it in?

    this looks good

    thepcsecurity.com/aut…re/

    Cheers, giving it a go now, seems quite good
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